The Training Assistant provides administrative support to the Training Department and spearheads the coordination of employee onboarding, orientation, and training events. Serves as a primary point of contact for employees, managers and external training partners. Interacts with a multi-cultural population of diverse socioeconomic backgrounds, levels of education, and ages. Reports to the Training Manager.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
The Training Assistant is responsible for performing the following duties:
- Provides administrative support to the Training Department.
- Provides new hire onboarding and coordinates all training schedules. Assists in creating and preparing learning materials. Generates and distributes training completion reports.
- Maintains training records including but not limited to tracking of training completion, CPR renewal, training credentialing and certification, training testing, and training files and Annual Mandated Training.
- Tracks CPR Certification; including, adding certification dates for all new staff members’, consulting leaves and class participation statuses with HR Leaves Specialist, and inquiring about employees’ plans for renewal prior to certification expiration.
- Coordinates Onboarding, Orientation, Training, Class set up including room reservations, seating, lighting, temperature, use of and testing of tech specifications and equipment, including the provision of refreshments when needed.
- Maintains calendar for the Training Manager and Training Specialists; as well as, schedules meetings.
- Supports the N95 process for new and existing staff.
- Performs internal and external office communication via email, voicemail and miscellaneous written correspondence in support of the Training Department services.
- Places Purchase Orders, Stocks, and Manages training supply inventory.
- Manages and prepares Petty Cash reports.
- Processes continued education requests for Training unit.
- Maintains the integrity and confidentiality of human resource files and records.
- Interacts in a professional manner and works collaboratively Clinicas’ staff, patients, and visitors.
- Provides excellent client services to staff, patients, and visitors.
- Performs other duties as assigned including participation in all safety programs; which may include, assignment related to emergency procedures.
- High school diploma or equivalent required.
- Certification in Human Resources preferred.
- Two years’ experience in a human resources environment preferred; or, experience with administrative and clerical procedures equivalent.
- Excellent verbal and written communication skills.
- Strong writing skills; attention to detail, and accuracy.
- Ability to prioritize work, multi-task, and meet deadlines.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Knowledge of state and federal employment law.
- Proficient with MS Office; Word, Excel, Publisher, Power Point, Outlook.
- Bilingual in Spanish preferred.
Send applications or resume to: CdcrCareers@clinicas.org Fax: 805-659-3217