JOB OBJECTIVE

The Human Resource (HR) Assistant provides administrative support to the human resource department and spearheads the coordination of employee events. Serves as a primary point of contact for employees and external partners. Interacts with a multi-cultural population of diverse socioeconomic backgrounds, levels of education and ages. Reports to the Human Resources Manager. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The HR Assistant is responsible for performing the following duties:

• Provides administrative and clerical support to the HR department.
• Maintains calendar for the CHRO; as well as schedules meetings as needed.
• Performs internal and external office communication: email, voicemail and miscellaneous written correspondence in support of CHRO.
• Assist in creating presentation materials, interpret company data, and retrieve information from other departments in support of CHRO.
• Screens callers. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
• Maintains accurate and up-to-date human resource records including, but not limited to tracking of PPD, flu vaccine, meal waivers, personnel files, etc.
• Generates and distributes monthly reports. 
• Coordinates externships/internships with local schools for clinical rotation students. Manages pre-internship process. 
• Enters newly hired employees’ files into HR system.
• Coordinates and executes planning of special events such as employee recognition events, holiday events, corporate games, etc. 
• Tracks employee recognition program submissions and assists with program coordination. 
• Types a wide variety of internal/external correspondence, reports, proposals, etc.
• Coordinates regularly scheduled monthly Quality Assurance meetings, prepares agenda and corresponding minutes. 
• Responds to written verifications of employment. 
• Manages company store inventory. 
• Places supply orders. 
• Processes and distributes mail, monitors and distributes faxes. 
• Participates in the Engagement Committee and Events sub-committee. 
• Processes continued education requests for HR unit. 
• May assist new hires during first day of employment.
• Maintains the integrity and confidentiality of human resource files and records.
• Interacts in a professional manner and works collaboratively Clinicas’ staff and patients. 
• Provides excellent customer service to patients, vendors and employees. 
• Performs other duties as assigned including participation in all safety programs which may include assignment to an emergency response team.