Under the general supervision of a member of Management, the Administrative Assistant will perform a variety of office and administrative functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Receives and screens requests of persons wishing appointments with Management; schedules and maintains calendar of appointments; screens callers, both in person and by telephone to determine the nature of question; handles routine inquiries independently; types a wide variety of internal/external correspondence, reports, proposals, etc.; attends regularly scheduled monthly meetings, prepares agenda and corresponding minutes; composes/drafts routing correspondence as required; develops and maintains administrative files, assists as requested in the preparation of departmental projects, procedures and the implementation thereof; opens and routes incoming mail and email; delivers and picks up mail on assigned times of the day.  The Administrative Assistant III and IV may oversee administrative staff or support Chief Executive Officer. Performs other duties as assigned including participation in all safety programs which may include assignment to an emergency response team.