The Purchasing Coordinator/Agent is responsible for administering and managing an efficient and timely supply ordering program for the Corporation. The Purchasing Coordinator/Agent reports to the Controller/Finance Manager.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Under the Supervision of the Controller/Finance Manager the Purchasing Coordinator/Agent performs the following duties:

• Administers the Purchasing Program within established Policies and Procedures.
• Evaluates new potential vendors for integrity of product and record of past performance through verification of references, financial stability, technical abilities, and confirmation that they will adhere to established corporate policies and procedures.
• Provides recommendation to management for selection of vendors based on capabilities, performance, payment terms, quality of product or service and purchase price.
• Enforces review of requisitions for conformity and management approval before placement of order.
• Assesses current inventories prior to placing bulk orders.
• Establishes “certified” vendors.
• Researches affordable counterparts for requests when reasonable.
• Follows and enforces common practices or record keeping protocols in compliance with audit requirements.
• Provides assistance and information to management and vendors.
• Solicits three bids for costly items and services as per Policies.
• Maintains competitive bidding and documentation for on-going “certified” vendors.
• Communicates updates or issues to management in a timely fashion. Promptly answers questions and/or concerns with vendors and management as the need arises. Provides resolution to problems at hand.
• Handles vendor disputes as needed.
• Performs cost analysis, projected savings reports for Corporation. 
• Provides assistance to Purchasing staff as needed and assists the Finance Unit with projects as needed.
• Provides coordination and management of annual calibration of equipment and equipment inventory.
• Performs annual reviews of yearly contracts with certified vendors and seeks input from management team. 
• Participates in departmental meetings and special projects as needed. Communicates appropriately and demonstrates good interpersonal skills.
• Confidentiality with vendors and staff in maintained at all times. Privacy is important with vendor price list and contract with Corporation. 
• Adheres to established policies and procedures.
• Interacts in a professional manner and works collaboratively with Clinicas’ staff, management and peers.
• Performs contract review and assessment before approvals as part of cross-functional team to ensure all policies and procedures are followed.
• Perform other duties as assigned including participation in all safety programs which may include assignment to an emergency response team.